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1. Who may apply?

Persons or groups with a new idea, not funded under our regular funding cycle,  who wish to provide community-based social services to Township residents will be considered for off-cycle program or initiative support. The purpose of theproposed program should be to serve unment needs of residents.

2. What are the qualifications?

The following qualifications are required:

• The program is designated for either new (less than 1 year) agencies or those individuals/groups in the idea phase.
• A new agency must have 501(c)(3) status, but does not yet need to have the other qualifications necessary for the regular funding process. Those in the idea phase, if funded, will need to obtain 501(c)(3) status within the first year of operation.
• The need for the proposed service within township borders must be demonstrated.
• The agency is encouraged to cooperate with other agencies to ensure New Trier Township coverage.

3. What is the funding process?

The funding process is as follows:

1. The Applicant submits a Letter of Intent (LOI) to the Township Supervisor. The Supervisor will put the LOI on the agenda for the next scheduled Board meeting. A Letter of Intent is welcome at any time.
2. The Board will determine the appropriate committee for the proposed project. The Community Services Administrator will send it to the appropriate committee chair and committee members for review.
3. The proposal will appear on the agenda for the next committee meeting.
4. The committee will determine if the proposal fits the mission of New Trier Township, fills an unmet need for township residents, or fills a need in a new or different way. In addition, the committee will discuss the viability of the proposal. If interested in the project, the committee will invite the people behind the proposal to their next committee meeting.
5. The committee will question, probe, brainstorm and offer suggestions during the interview. After the interview the committee will determine if this project meets the unmet needs of New Trier Township residents. If yes, the committee will provide a written summary of the committee’s thoughts and the recommended funding level to the Board of Trustees.
6. At the next board of trustees meeting, a committee designee will present the project to the board and answer questions. The board will make the final decision regarding the project and the grant amount. As in the regular grant process, the board will strongly consider the committee recommendation, but is not obligated to grant funding at all or at the recommended dollar amount.
7. If approved, a check will be issued within 30 days to a bank account dedicated to the new project or agency.
8. Grantees will be required to submit quarterly progress reports in a format to be determined by the oversight committee.
9. The oversight committee will provide a source of information and support to the agency on an as needed or requested basis.

4. What should be included in our Letter of Intent?

The following information should be submitted to the committee in 2 to 3 pages.

Name of the Program/Project that you are proposing: ­­­­­­­­­_________________________

• Contact information: organization name, address, website, contact person, title, telephone, fax, email.
• Is your organization a tax-exempt 501(c)3 public charity? ____ Yes ____No
• If no, what are your plans for becoming a 501(c)(3) public charity?
• Briefly summarize the program for which you are seeking funding. Is this a new or on-going project?
• Provide a list of the program goals, proposed objectives, and what indicators or outcomes will be used to gauge the success of the program.
• Identify your target population (including the age of program participants), geographic focus area, and projected number to be served.
• Briefly describe your organization. Please list the key people who are working on this project.
• Provide a total budget for one year. Indicate other sources of funds and how the New Trier Township dollars will be spent.

5. If approved, are we eligible for future funding or is this a one-time grant?

Agencies may apply for a second year allocation through our regular Township funding cycle. Funding recommendations will be made by the applicable committee. Note that first year receipt of the Township Off-Cycle/New Funding Program does not ensure future support during  the regular program funding cycle.